Dear SJSU Advising Community,
Tomorrow is the RSVP deadline for the second workshop in our series, Top 10 CMS Tricks.
Top 10 CMS Tricks
Looking for tips and shortcuts in CMS? Dr. Stephen Branz, Associate Dean of Undergraduate Studies, and Cindy Kato, Director of Academic Advising and Retention Services will show advisors their top 10 tricks for using CMS more efficiently.
DATE: Tuesday, March 1, 2011
TIME: 9:00-11:00am
LOCATION: IRC 306. Please RSVP by Tuesday, February 22, 2011.
Online registration at (please click or copy and paste into your browser):
https://spreadsheets.google.com/a/sjsu.edu/viewform?formkey=dFBQbG5DU3U3d2JRLWRNd2NVb0VBUkE6MQ
Monday, February 21, 2011
Monday, January 31, 2011
Senior Verificaiton Cards
Dear SJSU Community,
With the beginning of the Spring 2011 semester, our graduating seniors are beginning to request Graduating Senior Verification cards. As you may recall, the Graduating Senior Verification card verifies graduating senior status and confirms that, in order to graduate, the student needs the class listed on the card. The card does not guarantee that student will be allowed to enroll in a class, but that whenever possible, instructors may give priority to those with this card.
In the past, the cards have been gray and green. For the Spring 2011 semester, the cards will be yellow.
Please note:
*The "Academic Services" stamp should appear on the back of the card.
*Only one class is listed on each card (SJSU Studies courses will be listed by area)
*Eligible students have been sent a message via MySJSU with instructions about how to request a card from Academic Advising and Retention Services.
*The student's graduating term will be written in red.
*The student's personal information will be written in blue.
With the beginning of the Spring 2011 semester, our graduating seniors are beginning to request Graduating Senior Verification cards. As you may recall, the Graduating Senior Verification card verifies graduating senior status and confirms that, in order to graduate, the student needs the class listed on the card. The card does not guarantee that student will be allowed to enroll in a class, but that whenever possible, instructors may give priority to those with this card.
In the past, the cards have been gray and green. For the Spring 2011 semester, the cards will be yellow.
Please note:
*The "Academic Services" stamp should appear on the back of the card.
*Only one class is listed on each card (SJSU Studies courses will be listed by area)
*Eligible students have been sent a message via MySJSU with instructions about how to request a card from Academic Advising and Retention Services.
*The student's graduating term will be written in red.
*The student's personal information will be written in blue.
Monday, January 10, 2011
Registration closed Jan 17-25
Question of the Week
January 10, 2011
Welcome back from your holiday breaks!
This week's entry is a reminder that registration will be closed from Monday, January 17 through Tuesday, January 25. No registration activity will occur during these dates. Students often forget that registration closes, and they panic when they cannot enter the registration system.
This reminder should ease their minds because during these dates, no students can register; therefore, the spaces they wanted for particular classes are not being taken by other students.
Additionally, please remember that campus will be closed on Monday, January 17, 2011 for Dr. Martin Luther King Day.
January 10, 2011
Welcome back from your holiday breaks!
This week's entry is a reminder that registration will be closed from Monday, January 17 through Tuesday, January 25. No registration activity will occur during these dates. Students often forget that registration closes, and they panic when they cannot enter the registration system.
This reminder should ease their minds because during these dates, no students can register; therefore, the spaces they wanted for particular classes are not being taken by other students.
Additionally, please remember that campus will be closed on Monday, January 17, 2011 for Dr. Martin Luther King Day.
Monday, December 13, 2010
Retroactive Late Drops and Withdrawals
Question of the Week
December 13, 2010
Students should continue to use the Late Drop form at http://www.sjsu.edu/aars/docs/Petition-Drop.pdf or the Withdrawal form at http://www.sjsu.edu/aars/docs/Petition-Withdraw.pdf
These forms are to be used for retroactive purposes.
December 13, 2010
If a student needs to drop a class now, where can I find a retroactive withdrawal form?
Students should continue to use the Late Drop form at http://www.sjsu.edu/aars/docs/Petition-Drop.pdf or the Withdrawal form at http://www.sjsu.edu/aars/docs/Petition-Withdraw.pdf
These forms are to be used for retroactive purposes.
Wednesday, November 17, 2010
Advisor Updates
Below, you will find several updates that you will find useful when advising students.
Payment Due Dates, Enrollment Cancellation, Waitlist.
Payment due dates can be found in the bursar's website at http://www.sjsu.edu/bursar/fees/duedates/spring/. On the day of the enrollment cancellation process, the waitlist process does not run to allow the Registrar's Office to re-enroll students in classes due to enrollment cancellation errors.
Academic Standards: Probation and Disqualification Policy, S10-6 Effective Fall 2011, Academic Senate Policy S10-6 will change how disqualification is determined. To learn more about this policy, you can:
1. Attend the Advisor Information Session on Thursday, November 18, 2010 from 9:30-10:30am in Engineering room 189 (refreshments will be available in the lobby area just outside of Engineering 189 from 9:00-9:30am; food is not allowed inside of Engineering 189). In this session, you will also learn more about Retroactive Grade Forgiveness and Incomplete grade contracts).
2. If you would you like to see a flowchart that shows the semester-by-semester process, please visit the Advisor Resources section of the For Advisors page of the Advising Hub. http://www.sjsu.edu/advising/docs/Probation_and_DQ_flowchart.pdf
3. If you would like to read the policy, you may visit http://www.sjsu.edu/senate/S10-6.htm
Enrollment Unit Cap
The enrollment unit cap for the Winter 2011 session is at 4 units. This is the same cap we had during the winter session 2010.
For Spring 2011 registration, all students both graduate and undergraduate, will have an enrollment unit cap of 14 units through Dec. 21, whereas students who have applied for degree completion in the spring 2011, summer 2011, and fall 2011, will have an 18 unit limit for the entire registration cycle.
On the morning of Dec 22, the enrollment limit changes from 14 to 18 units for all students through the last day to add (Feb. 14)
There will be no change in the excess units petition procedures or requirements. The Excess Units petition form for Spring 2011 will be available on the Registrar's website a week before classes start. (Late Registration)
Here's the link to the Registrar's Spring 2011 calendar for other important dates.
http://www.sjsu.edu/registrar/calendar/2112/index.htm
http://winter.sjsu.edu/calendar (IES website)
Retroactive Grade Forgiveness Did you know that there are many SJSU students who have not claimed their eligible grade forgiveness units? Students most likely to be in this situation are those who:
1. Repeated classes prior to Fall 2009 and didn’t realize there was an application for this process.
2. Did not pass a MUSE course and took another non-MUSE GE in the same area.
3. Were not properly assigned (automatically) grade forgiveness for a second attempt taken Fall 2009 or later (this situation is very rare).
4. Took cross-listed or discontinued courses, and repeated a replacement course with the same or similar content.
5. Took a class with content from included as a part of a more comprehensive course taken for the second attempt (rare; Math 30 followed by Math 30P is an example)
To learn more about this process and who would be eligible, you may attend the Advisor Information Session on Thursday, November 18, 2010 from 9:30-10:30am in Engineering room 189 (refreshments will be available in the Engineering 189 lobby area from 9:00-9:30am). In this session, you will also learn more about the Academic Standards: Probation and Disqualification Policy (S10-6) and Incomplete contracts. You can view the Retroactive Grade Forgiveness Petition at http://www.sjsu.edu/ugs/docs/Petition-Retro_GF.pdf
Special Comments Regarding Graduating Seniors (graduation applications on file for Spring 2011, Summer 2011, and Fall 2011) 1. These are the only students allowed to register for up to 18 units from the beginning of the advanced registration period.
2. Graduating seniors will not be able to register for classes they are repeating. AARS will help them enroll in these courses, and AARS has sent a message to them with specific instructions for notifying AARS. The students should have followed the instructions by November 15, 2010 for prompt AARS assistance.
3. Once registration closes, students will have the opportunity to notify AARS of any classes they were not able to get. AARS will then prepare senior verification cards that students will be able to pick up before classes begin. Graduating Seniors do have priority for seats the first day of class. (Note that priority for cards will be given to students graduating spring and summer 2011 before fall 2011, but also note that students without graduation applications on file cannot get these cards.)
Advisor Survey
The Advising Liaisons have developed a short survey to determine what training material should be developed to help with advising undergraduate SJSU students. This survey applies to all advisors (not just to faculty advisors). Please take a few minutes (less than 5, we promise) to complete this survey. We will be very thankful if you respond before Thanksgiving! Please respond by Wednesday, November 24,2010.
Please follow the link below to access the survey.
http://www.surveymonkey.com/s/72CNMFZ
Project Graduation
Do you remember the big push for high units seniors to move forward in the process of graduating? All of your efforts have shown results. Comparing the 2008/9 and 2009/10 academic years, graduation applications have increased, with many of these students being awarded the degree. If you would like to see the statistics, please visit http://www.sjsu.edu/advising/for_advisors/grad_data/
Payment Due Dates, Enrollment Cancellation, Waitlist.
Payment due dates can be found in the bursar's website at http://www.sjsu.edu/bursar/fees/duedates/spring/. On the day of the enrollment cancellation process, the waitlist process does not run to allow the Registrar's Office to re-enroll students in classes due to enrollment cancellation errors.
Academic Standards: Probation and Disqualification Policy, S10-6 Effective Fall 2011, Academic Senate Policy S10-6 will change how disqualification is determined. To learn more about this policy, you can:
1. Attend the Advisor Information Session on Thursday, November 18, 2010 from 9:30-10:30am in Engineering room 189 (refreshments will be available in the lobby area just outside of Engineering 189 from 9:00-9:30am; food is not allowed inside of Engineering 189). In this session, you will also learn more about Retroactive Grade Forgiveness and Incomplete grade contracts).
2. If you would you like to see a flowchart that shows the semester-by-semester process, please visit the Advisor Resources section of the For Advisors page of the Advising Hub. http://www.sjsu.edu/advising/docs/Probation_and_DQ_flowchart.pdf
3. If you would like to read the policy, you may visit http://www.sjsu.edu/senate/S10-6.htm
Enrollment Unit Cap
The enrollment unit cap for the Winter 2011 session is at 4 units. This is the same cap we had during the winter session 2010.
For Spring 2011 registration, all students both graduate and undergraduate, will have an enrollment unit cap of 14 units through Dec. 21, whereas students who have applied for degree completion in the spring 2011, summer 2011, and fall 2011, will have an 18 unit limit for the entire registration cycle.
On the morning of Dec 22, the enrollment limit changes from 14 to 18 units for all students through the last day to add (Feb. 14)
There will be no change in the excess units petition procedures or requirements. The Excess Units petition form for Spring 2011 will be available on the Registrar's website a week before classes start. (Late Registration)
Here's the link to the Registrar's Spring 2011 calendar for other important dates.
http://www.sjsu.edu/registrar/calendar/2112/index.htm
http://winter.sjsu.edu/calendar (IES website)
Retroactive Grade Forgiveness Did you know that there are many SJSU students who have not claimed their eligible grade forgiveness units? Students most likely to be in this situation are those who:
1. Repeated classes prior to Fall 2009 and didn’t realize there was an application for this process.
2. Did not pass a MUSE course and took another non-MUSE GE in the same area.
3. Were not properly assigned (automatically) grade forgiveness for a second attempt taken Fall 2009 or later (this situation is very rare).
4. Took cross-listed or discontinued courses, and repeated a replacement course with the same or similar content.
5. Took a class with content from included as a part of a more comprehensive course taken for the second attempt (rare; Math 30 followed by Math 30P is an example)
To learn more about this process and who would be eligible, you may attend the Advisor Information Session on Thursday, November 18, 2010 from 9:30-10:30am in Engineering room 189 (refreshments will be available in the Engineering 189 lobby area from 9:00-9:30am). In this session, you will also learn more about the Academic Standards: Probation and Disqualification Policy (S10-6) and Incomplete contracts. You can view the Retroactive Grade Forgiveness Petition at http://www.sjsu.edu/ugs/docs/Petition-Retro_GF.pdf
Special Comments Regarding Graduating Seniors (graduation applications on file for Spring 2011, Summer 2011, and Fall 2011) 1. These are the only students allowed to register for up to 18 units from the beginning of the advanced registration period.
2. Graduating seniors will not be able to register for classes they are repeating. AARS will help them enroll in these courses, and AARS has sent a message to them with specific instructions for notifying AARS. The students should have followed the instructions by November 15, 2010 for prompt AARS assistance.
3. Once registration closes, students will have the opportunity to notify AARS of any classes they were not able to get. AARS will then prepare senior verification cards that students will be able to pick up before classes begin. Graduating Seniors do have priority for seats the first day of class. (Note that priority for cards will be given to students graduating spring and summer 2011 before fall 2011, but also note that students without graduation applications on file cannot get these cards.)
Advisor Survey
The Advising Liaisons have developed a short survey to determine what training material should be developed to help with advising undergraduate SJSU students. This survey applies to all advisors (not just to faculty advisors). Please take a few minutes (less than 5, we promise) to complete this survey. We will be very thankful if you respond before Thanksgiving! Please respond by Wednesday, November 24,2010.
Please follow the link below to access the survey.
http://www.surveymonkey.com/s/72CNMFZ
Project Graduation
Do you remember the big push for high units seniors to move forward in the process of graduating? All of your efforts have shown results. Comparing the 2008/9 and 2009/10 academic years, graduation applications have increased, with many of these students being awarded the degree. If you would like to see the statistics, please visit http://www.sjsu.edu/advising/for_advisors/grad_data/
Monday, November 8, 2010
Retroactive Grade Forgiveness
Did you know that there are many SJSU students who have not claimed their eligible grade forgiveness units for classes they took prior to Fall 2009? If you have students in this situation, please direct them to the Petition for Retroactive Grade Forgiveness on the Undergraduate Studies website at http://www.sjsu.edu/ugs/docs/Petition-Retro_GF.pdf . Students may be eligible for retroactive grade forgiveness when:
1. PeopleSoft did not properly assign (automatically) grade forgiveness to a second attempt taken Fall 2009 or later (this situation is very rare).
2. Prior to Fall 2009, many students were unaware that they could apply for GF (known then as Academic Renewal) and did not claim eligible GF at the time. If requested, retroactive GF for these courses will typically be assigned in the sequence that would have occurred had GF been automatically assigned at that time.
3. A MUSE course (or other First Year Experience (FYE) course) is taken in which students have received a C-, D+, D, D-, or F (first attempt), followed by the completion of another (non-MUSE) course in the same GE area (University Policy S04-2).
4. A course is cross-listed or discontinued, and there is a replacement course with the same or similar content (typically this happens when a course is renumbered or is cross-listed).
5. Course content from the first attempt is included as a part of a more comprehensive course taken for the second attempt (rare; Math 30 followed by Math 30P is an example)
1. PeopleSoft did not properly assign (automatically) grade forgiveness to a second attempt taken Fall 2009 or later (this situation is very rare).
2. Prior to Fall 2009, many students were unaware that they could apply for GF (known then as Academic Renewal) and did not claim eligible GF at the time. If requested, retroactive GF for these courses will typically be assigned in the sequence that would have occurred had GF been automatically assigned at that time.
3. A MUSE course (or other First Year Experience (FYE) course) is taken in which students have received a C-, D+, D, D-, or F (first attempt), followed by the completion of another (non-MUSE) course in the same GE area (University Policy S04-2).
4. A course is cross-listed or discontinued, and there is a replacement course with the same or similar content (typically this happens when a course is renumbered or is cross-listed).
5. Course content from the first attempt is included as a part of a more comprehensive course taken for the second attempt (rare; Math 30 followed by Math 30P is an example)
Thursday, November 4, 2010
NEW Advisor Information Session Added!
NEW ADVISOR INFORMATION SESSION ADDED!
Due to the overwhelming response from advisors wanting to attend an Advisor Information Session on Monday, November 8th, a second session has been added. In this session, Dr. Branz will present the same content as during the first session. Again, this information will pertain primarily to undergraduate advising. The second session will take place on Thursday, November 18, 2010. Refreshments will be available from 9:00-9:30am in the lobby area of Engineering 189 (food is prohibited inside of Engineering 189), and the presentation/discussion will take place from 9:30-10:30am with time afterward for questions.
In this session, Dr. Steve Branz, Associate Dean of Undergraduate Studies, will:
· Discuss changes to academic probation, disqualification, and reinstatement policies/procedures; University Policy S10-6 at www.sjsu.edu/senate/S10-6.htm
· Review policy related to Incomplete grades, including the new requirement for "Incomplete Contracts" in order to record an "I" grade; University Policy S09-7 (Section I.B.) www.sjsu.edu/senate/S09-7.htm
· Discuss Change of Major criteria for impacted and non-impacted majors
Please RSVP by Friday, November 12, 2010.
DATE: Thursday, November 18, 2010
REFRESHMENTS: 9:00-9:30am in the Engineering Lobby area
PRESENTATION/DISCUSSION: 9:30-10:30am
LOCATION: Engineering Building room 189
REFRESHMENTS WILL BE AVAILABLE; PLEASE RSVP BY FRIDAY, NOVEMBER 12, 2010.
TO RSVP: Please send an email to advising.info@sjsu.edu with your name and contact information.
We hope to see you there!
-The Advising Council
Due to the overwhelming response from advisors wanting to attend an Advisor Information Session on Monday, November 8th, a second session has been added. In this session, Dr. Branz will present the same content as during the first session. Again, this information will pertain primarily to undergraduate advising. The second session will take place on Thursday, November 18, 2010. Refreshments will be available from 9:00-9:30am in the lobby area of Engineering 189 (food is prohibited inside of Engineering 189), and the presentation/discussion will take place from 9:30-10:30am with time afterward for questions.
In this session, Dr. Steve Branz, Associate Dean of Undergraduate Studies, will:
· Discuss changes to academic probation, disqualification, and reinstatement policies/procedures; University Policy S10-6 at www.sjsu.edu/senate/S10-6.htm
· Review policy related to Incomplete grades, including the new requirement for "Incomplete Contracts" in order to record an "I" grade; University Policy S09-7 (Section I.B.) www.sjsu.edu/senate/S09-7.htm
· Discuss Change of Major criteria for impacted and non-impacted majors
Please RSVP by Friday, November 12, 2010.
DATE: Thursday, November 18, 2010
REFRESHMENTS: 9:00-9:30am in the Engineering Lobby area
PRESENTATION/DISCUSSION: 9:30-10:30am
LOCATION: Engineering Building room 189
REFRESHMENTS WILL BE AVAILABLE; PLEASE RSVP BY FRIDAY, NOVEMBER 12, 2010.
TO RSVP: Please send an email to advising.info@sjsu.edu with your name and contact information.
We hope to see you there!
-The Advising Council
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